Partial Wedding Planning Monumental
Partial Wedding Planning Monumental
Partial Planning - Monumental
This package is perfect for the couple who want a stress free, enjoyable, partial wedding planning experience from start to finish
Our monumental size weddings include a guest list of 150 to 250 guests!
Partial Wedding Planning & Full Wedding Coordination
This package is perfect for the couple who want a stress free, enjoyable, and limited or minimal wedding planning service yet desire a comprehensive execution & wedding management experience from start to finish.
Event Management
Our expert team will be on-site the day of to oversee the load-in, set-up, and monitor all logistics. Should your event require additional labor from our team, we will advise you in advance.
Our team of specialists will take care of a portion of the planning and the entirety of the execution of your wedding. We will learn and understand your vision and find the very best vendors and resources to bring your wedding dreams to life. We will be your primary point of contact, will handle selected vendor research and, communication with those vendors, and guest list management, be your support at vendor meetings, be a visionary and creative that will provide you with unique ideas with regards to wedding day design, and countless other tasks that will ultimately lead to a successful execution of your wedding. You participate as much as you want and make all the final decisions but won’t have the stress of a portion of planning and managing all the details.
Investment
The cost is based on our time investment & determined by your date, number of guests, number of events, (i.e. ceremony & reception are two different events) labor involvement, and the complexity of your event.
A great majority of the couples we work with are looking for a budget-friendly planner. We are transparent and stand firm on quality service at affordable pricing.
Coordination
Nine in Person Meetings with Couple for Wedding & or Reception Prior to the Wedding Day
- Initial Meeting To go over details
- Venue Walkthrough with Vendors
- Venue Walkthrough with Couple
- In attendance for Rehearsal Management Assistance
Rehearsal Management
- Ensures the entire wedding party attends the wedding rehearsal, which often takes place the day before the wedding.
- Work with your officiant to make sure your rehearsal runs smoothly.
Wedding Management
- Wedding Vendor Recommendations Distributing the timeline(s), for Wedding Venue & or Reception
- Assistance with setup. Table Settings, Linens, Decor & Floral Arrangement
- Venue Seating chart
- Venue floor plan, & other pertinent information to vendors 1-3 weeks prior to your wedding
- Collecting copies of insurance (and other documents required by a venue for Wedding Venue & or Reception Venue) from vendors & passing this information along to the venue.
- The liaison between the couple and vendors to follow the timeline (s).
Wedding & or Reception Timeline Creation
(incorporates before the ceremony, during the ceremony, after the ceremony, before the reception, during the reception and after the reception)
- Distribution of the timeline(s), for Wedding Venue & or Reception
- Agreed Table Settings, Linens, Decor & Floral Arrangement
- Venue Seating chart
- Venue floor plan, & other pertinent information to vendors 1-3 weeks prior to your wedding
Venue Management
- Collecting copies of insurance (and other documents required by a venue for Wedding Venue & or Reception Venue) from vendors & passing this information along to the venue.
- Fielding any hiccups that may occur and making decisions to problem solve.
Decore & Design Assistance
- Decor set-up and break down at Wedding Venue and or Reception
- Setting up place cards
- Gift table
- Table setting and floral arrangements.
Vendor Management
- Vendor Confirmation - Collecting all vendor information from you. Two weeks prior to the wedding – contacting all vendors to ensure correct contact information. landlines, cell phones #emails are correct for point of contact)
- Outlined of contractual responsibilities and duties to be performed.
- Serving as the “team captain” of all the vendors on the day of the wedding.
- Ensuring everyone arrives on time,
- Sets up as detailed in the floor plan.
- Follow any house rules provided by a wedding venue and or Reception Venue, as detailed in your contracts.
- The liaison between the couple and vendors to follow the timeline (s).
- Fielding any hiccups that may occur and making decisions to problem solve.
- Vendor Contracts - Assessing & offering feedback on vendor contracts.
- Collecting information regarding your balances with vendors,
- payment date with vendors,
- Preferred payment method of vendors,
- Vendor meal requirements, etc. to pass along to you and/or the venue.
- Reviewing order lists with rental companies, florists, caterers, etc. to ensure everything your event requires is accounted for.
- Discussing details to ensure you’ve got everything for the day of the ceremony & or reception.
Wedding Day of Management
Ceremony & or Reception On the wedding day coordination at the venue entails early arrival to ensure all vendors are set up on time and to answer questions.
- Inform the bride, groom, photographer and band or DJ of the scheduled events,
- Grand entrance
- Cake cutting
- First dance.
- Cocktail hour
- Dinner
- Toast/speeches’.etc....
Wedding & Bridal Party Management
- Ensure everyone is in place.
- Distribute bouquets & pin corsages to the bridal party & family members.
- Remind the Best Man, Maid of Honor, Parents, and honored guests when it’s time to give their speeches.
- Check that everyone's fulfilling their duties as outlined in the contract.
- Guests receive proper treatment.
During Ceremony Management
- Queues of the musicians.
- Direct ushers with seating and program distribution
- Maintains the processional flow.
- Ensure the wedding party gets ready for the photo shoot.
- Directs guests to the reception.
- Knows how to move with the timeline and accelerate or decelerate the pace, depending on the situation.
End of Ceremony And Or Reception
- Retrieve wedding gifts/cards ~ we will monitor the flow of the card box and personally hand the cards to you at the end of the night.
- Arrange for ALL your personal items to be packed up and given to a designated family member, room, and/or vehicle.
Planning
A wedding planner helps design and orchestrate a wedding from the beginning.
As such, they help couples:
- Draw up a budget, Wedding Budget will incorporate all aspects of the wedding from beginning to end
- Find and hire vendors, florist, photographer, D.J./band, caterer, designer, hairstylist, makeup artist
- Booking Venue – Wedding Venue, Wedding Reception
- Contract Negotiations
- Choosing wedding theme- outdoor, garden, beach, country
- Structure, and set a timetable for the ceremony and reception, and oversee everything on the wedding day. A wedding planner is often a full-service provider.
- Pre and Post Wedding Events – Checking Vendor Contract Planning the ceremony with the wedding officiant.
- Wedding Reception – First Dance, Cake Cutting & Toast, Floor plan, Seating arrangements
- Bride & Grooms Party
- Engagement party/dinner
- Wedding rehearsal dinner
- Honeymoon – Transportation/Travel/Flight, Hotel
- Hotel & Lodging Accommodations
- Travel & Transportation – Limo, Horse & Carriage
12 Months Out
- Insure the Engagement Ring. While this is technically a pre-wedding-planning activity, it deserves special mention.
- Determine Your Budget.
- Make a Guest List.
- Decide Formality and Overall Theme.
- Select the Venue.
- Buy Wedding Insurance.
- Select the Caterer
11 Months Out
- Choose a Color Palette and Start Thinking of Your Overall Design
- Hire Vendors Who Book Up Quickly, Including Your Photographer, Band, DJ, and Videographer
10 Months Out
- Start Shopping for Your Wedding Dress
- Book Hotel Room Blocks for Guests
- Create Your Wedding Website
- Take Engagement Photos
- Start Looking at Invitations
9 Months Out
- Buy Your Wedding Dress
- Send Save-the-Dates
8 Months Out
- Register for Gifts
- Select the Bridesmaids' Dresses and Bridal Party Accessories and Schedule Fittings Within the Month
7 Months Out
- Book the Rehearsal-Dinner Venue
- Meet With Potential Florists
- Hire the Ceremony Musicians
- Order Rental Items, Such as Specialty Chairs, Linens, Draping, Lounge Furniture, and the Dance Floor
- Hire an Officiant
6 Months Out
- Hire a Lighting Technician
5 Months Out
- Book Transportation for Guests, If Needed
- Book the Newlyweds' Transportation (Like a Limo or Specialty Car)
- Book the Honeymoon
- Buy or Rent the Groom’s Tuxedo
- Begin Premarital Counseling
4 Months Out
- Have Your Final Tasting With the Caterer
- Choose Your Cake
- Buy Wedding Bands
- Select the Groomsmen Attire and Schedule Fittings Within the Month
- Have Your Hair and Makeup Trial
3 Months Out
- Order the Invitations
- Create or Plan Your Menu
- Guest Favors and Gift Bags
- Book a Photo-Booth Rental
- Write Your Vows
- Select Readings
- Meet With the Officiant and Invite Them to the Rehearsal Dinner
2 Months Out
- Send Out Rehearsal-Dinner Invitations
- Have Your First Wedding Dress Fitting
- Purchase Wedding Dress Undergarments
- Pick Up Your Marriage License
- Buy Wedding Party Gifts
- Do a Floral Mock-Up With Your Florist
- Give the Song Selections to Your Musicians
- Buy All Necessary Small Items
- cake topper
- cake stand
- guest book
- card box,
- ring-bearer accessories, flower-girl accessories, a cute hanger for your dress, and a garter (if you choose to wear one). (“Welcome,” “Dancing Shoes,” etc.).
1 Month Out
- Assemble Gift Bags
- Pay Vendors in Full
- Create a Seating Chart
- Floor plan
- Order or Make Escort Cards and Place Cards
- Have a Final Venue Walk-Through
- Put Cash in Tip Envelopes for Your Planner/Delegate to Distribute It’s customary to tip the following vendors: Musicians, DJs, hair stylists, makeup artists, drivers, bartenders, and servers. Etc.
Final Week
- Manicure/pedicure
- Having a massage (why not make it a couple's massage?)
- Final dress fitting (a friend or bridesmaid should come with you so they can learn how to bustle if your dress requires it)
- Pack your bags for the honeymoon (don’t forget your passport if leaving the country), and confirm travel arrangements (if you're leaving right after the wedding)
- Clean your ring (head to your jeweler to get your engagement ring professionally cleaned so it’s extra sparkly on the wedding day)
- Chase any RSVP stragglers and deliver the final headcount
- Clear your work to-do list so you can only focus on wedding festivities and take it all in
- Practice your vows out loud
- Write your partner a note
Night Before and Morning of the Wedding
The Night Before:
- Eat a healthy meal
- Pack a clutch or small bag of personal items
- Drink water
- Get a good night's sleep
- Put any boxes, suitcases, bags, and survival kits to bring to the ceremony or reception in the car (you'll thank us tomorrow)
The Morning Of:
- Stay off your feet as much as possible
- Eat breakfast
- Drink even more water
- Take your dress and veil out of the bag early on and have someone steam them if needed
- Lay out all the items (rings, invitations, etc.) that you want the photographer to capture
- Exchange notes with your partner