Day of Wedding Coordination Monumental

Day of Wedding Coordination Monumental

Day of Wedding Coordination & Logistic Management Package Monumental


150 to 250 Guests - $1,885

Hours

Staff

Guest Count

Cost

  • Weddings Day Coordination Service in Vista, CA
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Think your standard "Day-of" Planner, but primarily your professionally seasoned event planning best friend for the day This is for the client who is super-duper type-A and wants do everything on their own.


Access to your planning portal begins immediately, you are responsible for submitting timelines, floor plans, etc. per our deadlines.

  • Immediate access to your planning portal 
  • Site visit with your team at least 3-5 days. out
  • Complete event management with 1-2 coordinators
  • Wrap call to review all documents, lists, timelines, vendors, set up details, etiquette questions, tipping standards, etc. 

Planning


Wedding Consultation & Vision Overview

  • To go over details and logistics
  • Venue Walkthrough with vendors and or couple
  • Venue Walkthrough with couple to finalize details and logistics (2- 3 days prior to wedding) 

Wedding Venue and/or Wedding Reception Before & After

  • Distribution of the timeline(s), for Wedding Venue & or Reception
  • Agreed Table Settings, Linens, Decor & Floral Arrangement review
  • Venue Seating chart review
  • Venue floor plan, &; other pertinent information to vendors (day of or night before) review
  • Weddings Day Coordination in Vista, CA

  • Weddings Event Management in Vista, CA
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Execution & Logistics


Venue Management

  • Collecting copies of insurance (and other documents required by a venue for Wedding Venue &; or Reception Venue) from vendors & passing this information along to the venue.
  • Fielding any hiccups that may occur and making decisions to problem solve

Decor & Design Assistance

  • Setting up place cards
  • Gift table
  • Assistance with table setting and floral arrangements.

Vendor Booking & Communication

On the Day of Coordination, you will be responsible for booking and communicating details with all your vendors. We will have a meeting within the 5-to-7-day period before the wedding where you will share these details with I Do Weddings by Lovely Little Ladies  and our team will go over your filled-out documents. On the wedding day, our team will rely on your planning, and we will be there to execute your timeline and keep things to your schedule.

  • Vendor Confirmation - Collecting all vendor contact and & responsibility information from you. (to be given 7 days prior to the wedding – 
  • outlined of contractual responsibilities and duties to be performed.
  • Serving as the “team captain” of all the vendors on the day of the wedding.
  • Ensuring everyone arrives on time,
  • Follow any house rules provided by a wedding venue and or Reception Venue, as detailed in your contracts.
  • the liaison between the couple and vendors to follow the timeline (s). (to be given 5-7 days prior to wedding)
  • Fielding any hiccups that may occur and making decisions to problem solve.
  • Collecting information regarding your balances with vendors,
  • vendor meal requirements, etc. to pass along to you and/or the venue.
  • Reviewing order lists with rental companies, florists, caterers, etc. to ensure everything your event requires is accounted for.
  • Discussing details to ensure you have everything for the day of the ceremony and/or reception.
  • Micro Weddings Full Coordination in Vista, CA

  • Weddings Day Coordination Service in Vista, CA
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Day Of Wedding Ceremony And Or Reception Management

Ceremony & or reception on the wedding day coordination at the venue entails early arrival to ensure all vendors are set up on time and to answer questions.

  • inform the bride, groom, photographer and band or DJ of the scheduled events,
  • grand entrance
  • cake cutting
  • first dance
  • Cocktail hour
  • Dinner
  • Toast/speeches’, etc.

During the Ceremony Management

  • queues for the musicians
  • direct ushers with seating and program distribution
  • maintains the processional flow
  • ensure the wedding party gets ready for the photo shoot.
  • directs guests to the reception
  • knows how to move with the timeline and accelerate or decelerate the pace, depending on the situation

Wedding & Bridal Party Management

  • ensure everyone is in place
  • distribute bouquets pin corsages to the bridal party & family members
  • remind the Best Man, Maid of Honor, Parents, and honored guests when it is time to give their speeches
  • check that everyone is fulfilling their duties as outlined in the contract and timeline
  • guests receive proper treatment

End of Ceremony And Or Reception

  • Retrieve wedding gifts/cards ~ we will monitor the flow of the card box and personally hand the cards to you at the end of the night.
  • Arrange for ALL your personal items to be packed up and given to a designated family member, room, and/or vehicle.

Request Your Wedding Planning & Coordination Here!


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